Metadata

Using this document function, document properties ("Core Properties") and extended document properties ("Custom Document Properties") can be added for Microsoft Word, Excel and PowerPoint templates.

Properties

The default properties correspond to the "OpenXML-PackageProperties" and can be configured this way:

  <Metadata>
    <Core>
      <Category>Category</Category>
      <ContentStatus>Status</ContentStatus>
      <ContentType>Type</ContentType>
      <Creator>Testuser</Creator>
      <Description>Description</Description>
      <Identifier>Identifier</Identifier>
      <Keywords>Keywords</Keywords>
      <Language>EN</Language>
      <LastModifiedBy>TestUser</LastModifiedBy>
      <Subject>Subject</Subject>
      <Title> Title</Title>
      <Version>Version</Version>
      <LastPrinted>2022-04-02</LastPrinted>
      <Modified>2022-06-02</Modified>
      <Created>2022-06-26</Created>
    </Core>
  </Metadata>

Each of these elements can access existing data, e.g. from the Document Parameter, via the XPath attribute.

<Metadata>
  <Core>
    <Subject XPath="//Text[@id='DocParam.Subject']">Subject</Subject>
  </Core>
</Metadata>

Note

LastPrinted, Modified and Created are date values.

Advanced properties

In Word, the advanced document properties can be accessed as follows:

Call Word Extended Properties

Via "Customize" they can be displayed and edited:

Word Dialog: Document Properties

Supported types

Typ	Type acc. to English word	Example values
`String`	Text	`Beispieltext`, `Hello World`
`Int`	Number	`1`, `7635`
`Double`	Number	`42.66`, `1.725`, `4`
`Bool`	Yes or no	`true`, `false`
`Date`	Date	`2023-01-23`

Similar to the "Core-Properties", existing data can be read out via the XPath attribute.

OneOffixx document properties

There are some special extended document properties that have an effect in OneOffixx. These are extended document properties of type Bool.

Name of the extended document property	Effect
`OORefreshFieldsOnOpen`	If `true`: The OneOffixx add-in updates the following Word fields each time the file is opened.
`OORefreshFieldsOnSave`	If `true`: The OneOffixx add-in updates the following Word fields before each save.

Word fields:

WdFieldType.wdFieldEditTime
WdFieldType.wdFieldFileName
WdFieldType.wdFieldFileSize
WdFieldType.wdFieldGlossary
WdFieldType.wdFieldLastSavedBy
WdFieldType.wdFieldNumChars
WdFieldType.wdFieldNumPages
WdFieldType.wdFieldNumWords
WdFieldType.wdFieldPage
WdFieldType.wdFieldPageRef
WdFieldType.wdFieldPrint
WdFieldType.wdFieldPrintDate
WdFieldType.wdFieldSaveDate
WdFieldType.wdFieldSection
WdFieldType.wdFieldSectionPages
WdFieldType.wdFieldTOA
WdFieldType.wdFieldTOAEntry
WdFieldType.wdFieldTOC
WdFieldType.wdFieldTOCEntry
WdFieldType.wdFieldFootnoteRef
WdFieldType.wdFieldDocProperty

For more information on the field types click here.

Updates in the open document

If you update the document e.g. by changing the document parameters, the properties and extended properties will also be updated based on the configuration. However, there are restrictions for the properties, because not all "OpenXML-PackageProperties" can be used in Word.

The following properties can also be updated in an open document via OneOffixx:

Category
Creator
Description
Keywords
LastModifiedBy
Subject
Title
As well as all "Advanced Properties"

Examples

Fixed values:

<Metadata>
  <Core>
	<Category>Test Category</Category>
  </Core>
  <Meta Name="CustomDocumentPropertyStringExample" Type="String">some text</Meta>
  <Meta Name="CustomDocumentPropertyIntExample" Type="Int">264</Meta>
  <Meta Name="CustomDocumentPropertyDoubleExample" Type="Double">15.723</Meta>
  <Meta Name="CustomDocumentPropertyBoolExample" Type="Bool">true</Meta>
  <Meta Name="CustomDocumentPropertyDateExample" Type="Date">2023-12-31</Meta>
</Metadata>

OneOffixx texts with fallback:

<Metadata>
  <Core>
    <Category XPath="//Text[@id='DocParam.Category']">Test Category</Category>
  </Core> 
  <Meta Name="DocumentParameterSubject" Type="String" XPath="//Text[@id='DocParam.Subject']">some text</Meta>
</Metadata>

→ The value is taken from the Document Parameter DocParam.Subject or DocParam.Category. If no value is found, the defined value ("Test Category" or "some text") takes effect.

Enable special OneOffixx document properties:

<Metadata>
  <Meta Name="OORefreshFieldsOnOpen" Type="Bool">true</Meta>
  <Meta Name="OORefreshFieldsOnSave" Type="Bool">true</Meta>
</Metadata>

→ Here is configured that the Word add-in updates all Word fields on every open and before every save (see "Special OneOffixx document properties" above).

Another example:

<Metadata>
  <Core>
    <Subject>Individual subject</Subject>
    <Status>Individual status</Status>
    <Category>Individual category</Category>
    <Title XPath="//Text[@id='Forms.Title']">Fallback if no title appears</Title>
  </Core>
</Metadata>

Word: Properties